How to fill out the declaration

Superfast, FastBox or Express
Universal EMS
Econom
CDEK KZ ONE

For Superfast, FastBox or Express tariffs

Basic rules:

1. Anything that can be taken from the product page in the store – should be taken from the product page in the store.

2. Everything that needs to be filled out in Russian – should be filled out as clearly as possible for customs officers. So that a customs officer without knowledge of English understands exactly what is in your package.

Example of filling out the declaration.

As an example, let's take a page of vitamins on iherb. Pay attention to the screenshots, we have shown with numbers what and where to insert from the product page into the declaration.

To fill out the declaration as correctly as possible, you need to open the product page in the store and copy all the information from it, except for the item “Name and description in Russian”, which we will return to later.

Here's what you should end up with:

This is important! In item 5, the total cost of the goods is always indicated. If you ordered 2 jars of vitamins, then you need to write here the cost for two jars, not for one.

Now let's start filling in the data in line two.

This is important! Not all customs brokers speak English well enough to understand what is in your package. Therefore, in Russian you need to write as clearly and in detail as possible.

Therefore,
Potassium Plus Iodine, 180 Tablets
should be described in Russian as:
Витамины Калий + Йод, 180 капсул

Add this to the product card.

Now click “Save” and move on to the next product.

If you have any questions about filling out the declaration, be sure to ask them in the chat on the website. This is the easiest and fastest way to get an answer to your question and do everything right the first time.

Specifics of filling in the name and quantity if you purchased a lot consisting of several product packs.

If the package contains items that were sold as a single lot, it is mandatory to indicate in item 2 of the declaration in Russian that this is a lot.

For example, you bought toothpaste on Amazon and the package contained 3 tubes of paste.
Crest Complete Multi-Benefit Whitening + Scope Minty Fresh Flavor Toothpaste 2.7 Oz, Pack of 3
In the declaration in Russian, it is necessary to indicate that this is a lot of several items:
Отбеливающая зубная паста Crest со вкусом свежести, лот из 3 шт.

At the same time, if you have one such pack of three pastes – in “Quantity” you should indicate 1 pc.

Another example.

Crest Scope | Mini Brushes--Disposable Toothbrushes with Toothpaste and Pick for Work or Travel (12 count, 6 Pack (12 Brushes))
Дорожный набор: зубная щетка и зубная паста Crest Scope. 2 шт. в упаковке.
In the “Quantity” field you need to write 6 pcs.

Other examples of forming Russian product names that may come in handy.

Portable gaming console Steam Deck, 64GB
Портативная игровая консоль Steam Deck, 64ГБ

New Balance Women's 237 V1 Classic Sneaker
Кроссовки женские New Balance модель 237

Kid Lightweight Colorblock Packable Windbreaker
Легкая детская ветровка колорблок

Levi's Women's Classic Bootcut Jeans
Классические женские джинсы Levi's

LOL Surprise Glitter Color Change Doll with 5 Surprises
Кукла LOL блестящая в шарике 5 сюрпризов

PUMA Women's Performance Cat Tee
Футболка женская PUMA с рисунком

For the Universal EMS tariff

Basic rules:

1. Only five lines are available in the declaration.

2. If you have no more than five items, when filling out the declaration simply shorten the product name to 2-3 words. For example:

Samsung Galaxy Watch instead of Samsung Galaxy Watch 6 Classic (47mm, GPS) 1.5" Super AMOLED
Headphones instead of Skullcandy Indy Fuel Wireless Earbud Headphones
Shoes Burton instead of Burton II Shoes hotter Mens 9.5US

3. If there are more than five items, and they are different, follow the instructions:

If it concerns clothes or shoes, it is acceptable to shorten to the type of clothing:

T-shirts (even of different brands) can be combined under the word t-shirts and record the quantity and total cost. Jeans under the word Jeans, etc.

But electronics must be written as described in item 2.
Therefore, if you have 2 IDENTICAL portable consoles in your package – you can combine them into one line.
But if you have 2 DIFFERENT portable consoles in your package (for example, Steam Deck and Nintendo Switch) – then each must be recorded in a separate line of the declaration.

4. You CANNOT write in transliteration, because it is important for an English-speaking customs officer to understand what is in the package. For example:

Shoes – good, Obuv – not suitable
Phones – good, telefoni – not suitable

5. Do not use symbols, numbers, or signs. Use only letters to describe items in the declaration.

6. To make it easier to come up with a category name in English – use a translator, for example deepl.com

7. If there are more items in your package than can fit in five lines of the declaration – you need to order a package split.

8. It is not allowed to send more than 2 batteries in one package, batteries cannot be sent separately from the item.

Example of filling out the declaration.

To correctly fill out the declaration for the Universal EMS tariff, open the product page.

For example, you are filling out a declaration for a Valve Steam Desk 64gb console, discard the numbers, console name and manufacturer brand, and we have nothing left of the name. So we need to describe on our own what this thing is, as if explaining its purpose to a person to whom the words Steam Desk mean nothing. In our case – it is a portable gaming console. Translate into English and write Portable gaming console.

That's it. All that's left is to click “Save”. If you have any questions about filling out – ask in the chat on the website. This is the fastest way to get an answer to your question and do everything right the first time.

For the Econom tariff

Basic rules:

1. When filling out the declaration, simply shorten the product name to 2-3 words. For example:

Samsung Galaxy Watch instead of Samsung Galaxy Watch 6 Classic (47mm, GPS) 1.5" Super AMOLED
Headphones instead of Skullcandy Indy Fuel Wireless Earbud Headphones
Shoes Burton instead of Burton II Shoes hotter Mens 9.5US

2. You can write the category instead of the item. For example:

jeans and t-shirts – this is all clothes (Clothes)
sneakers and boots – shoes (Shoes)

3. It is undesirable to write in transliteration, because it is important for an English-speaking customs officer to understand what is in the package. For example:

Shoes – good, Obuv – not suitable
t-shirts – good, mayki – not suitable

To make it easier to come up with a category name in English – use a translator, for example deepl.com

Example of filling out the declaration.

To correctly fill out the declaration for the Econom tariff, open the product page.
Copy the name (1).
Write the quantity (2) and total cost (3) of the items.

For example, you are filling out a declaration for this little outfit from Carter's, just copy the full product name. Enter the quantity and total cost.

If, in addition to the outfit, you bought and want to send several other children's items in the same package, you can combine these items into a category and record them in one line in the declaration.
All of this is children's clothing, so the declaration lines should be filled in as follows:
Name: Kids clothes
Quantity: 10
Total cost: 200

For the CDEK KZ ONE tariff

Basic rules:

1. Anything that can be taken from the product page in the store – should be taken from the product page in the store.

Example of filling out the declaration.

As an example, let's take a t-shirt page on 6pm.com. Pay attention to the screenshots, we have shown with numbers what and where to insert from the product page into the declaration.

To fill out the declaration as correctly as possible, you need to open the product page in the store and copy all the information from it.

For example, you are filling out a declaration for a t-shirt from the website 6pm.com

1. Link to the website: https://www.6pm.com/

2. Product name in English

3. We translate the name Polo Ralph Lauren Classic into Russian quite freely, but clearly and in detail: Футболка мужская классическая Polo Ralph Lauren.

4. Quantity: 1

5. Total cost, $: 63

6. Article number (ASIN or SKU)

7. Brand name in English: Polo Ralph Lauren

Now click “Save” and move on to the next item.